Camp notes

**IMPORTANT, PLEASE READ**

PLEASE NOTE - PAYMENTS MUST BE MADE AT THE TIME OF BOOKING
(Unless feel you may be eligible for one of our discounts listed below, in which case please email gamesatthegate@hotmail.com to discuss). Alternative payment arrangements may be available and will be subject to discussion and agreement with Gavin or a member of the Games at the Gate Team,

Our booking system automatically applies a 10% sibling discount to any additional child booking when made on the same order, please note there is also a platform fee added automatically when paying online through the booking system.
Other discounts may be available i.e. Group bookings or Refer a friend. If you feel you could be eligible for any of these discounts please contact us ASAP before making any payment.

Payment can be made via bank transfer, cheque or card payment online. For alternative payment methods or arrangements, please contact Gavin on 07515 633 386 or email gamesatthegate@hotmail.com.

If you choose to pay via bank transfer, please use your child's name and "Feb Camp" as the reference using the following details...

Gavin Menzies
Account No. - 00151884
Sort Code - 83-18-23

Please email us at gamesatthegate@hotmail.com with details of your payment, quoting the reference used, as soon as payment has been made.

If paying by cheque please make this payable to Gavin Menzies and post to 12 Carrick Knowe Loan, Edinburgh, EH12 7DZ

CANCELLATION POLICY - We require 48 hours notice of any cancellation as after this time we are unable to process any refunds / change staffing arrangements etc. Please note if you book a place and your child does not attend, unless we have had the 48 hours notice you will still be required to pay the amount in full .

Please see our terms and conditions with regards to our COVID waiver. If you have any questions please contact Gavin on 07515633386 or email gamesatthegate@hotmail.com.

PLEASE ENSURE YOUR CHILDS PHOTO PERMISSIONS ARE UP TO DATE AND CORRECT.

PLEASE NOTE THAT NO UNAUTHORISED PHOTOGRAPHY WILL BE PERMITTED - This includes parents taking pictures of their own child engaging in the activities AND/OR children taking pictures, specifically of other children attendees on smart watches or any other electronic devices. If this is found to have occurred, staff reserve the right to ask that photos be deleted immediately with them bearing witness to this.

LUNCHTIME ACTIVITIES - Due to the lively, energetic nature of the activities we do throughout the day, a U-rated movie will be shown during lunchtime. This is to allow the children to have a break whilst engaging in a rested activity. If you would prefer your child not to watch a movie during lunchtime or to opt out of certain movies, please drop us an email and we can facilitate a different rested activity in an alternative quiet space.

USE OF MOBILE PHONES, SMART WATCHES WITH CALL MAKING / PHOTOGRAPHY FEATURES OR OTHER ELECTRONIC DEVICES - Games at the Gate CANNOT be held responsible for any loss or damages, therefore we would ask that these are kept at home and NOT brought to camp. If you feel your child needs to have such items with them at Camp, PEASE INFORM GAVIN OR A MEMBER OF STAFF ON ARRIVAL. These items will be kept in the child's bag and use will only be permitted under EXCEPTIONAL circumstances and subject to prior agreement. Should parents wish to check on how their child is during the day or for any other reason, they must contact Gavin (07515 633 386) or Ami (07742 779 564) and not their child directly.

LOST PROPERTY - Please note due to lack of storage space any Lost Property will only be kept up until the close of business (5:30pm) on the last day of Camp unless prior arrangements have been made with us.

Whilst we appreciate you may want to wait around to see how your child settles in, we are unable to facilitate this at any time, if there are any issues with your child, we will call you IMMEDIATELY, therefore can we ask that you ensure your child’s emergency contact details are up to date before they attend Camp.

If you wish your child to be collected by any other person or if there is anything else you think we may need to know about your child (and to limit the number of parents in the vicinity at any one time) please let us know by dropping a text or a call to Ami on 07742 779 564.

All children must attend with the following items…

• Packed lunch / snack (A must for full day bookings, Suggested for half day booking in the event your child would like a snack at break times or throughout the time they are with us)
PLEASE NOTE: At break time your child will be asked to choose one small food item only from their lunchbox / bag.
• A full refillable Water Bottle.
• Sunscreen -if the weather looks to be nice, please ensure your child has this applied before attending and has this with them for reapplication throughout the day.
• Any medical Items they may require (Please pass this to and inform Gavin on arrival)